My contributions :

I analysed the Source documents with group mates and decide on which entry to be keyed into the AR, AP, GL system. For the AR system I also decide and discuss on which entry should belongs to the invoice, receipt, as well as credit note. For the AP system I also decide and discuss on which entry should belongs to the invoice, payment as well as credit note.

As for the GL system, I analyse and discuss with my group mates which entry to be keyed into the batch for GL transactions, balance day adjustments and recurring entries. I also created an excel file to consolidate the double entries to be keyed into the system as GL transaction, balance day adjustments or recurring entries.

For each of the source documents, I also filled in the double entry and the relevant modules to be keyed into.

I also looked through the SAGE ACCPAC tutorial book to look out for information relating to setting up of AP and AR system. I then convey the points to note while setting up the systems to my group mates. I also helped to point out to my group mates to look out for what to key into the 3 modules in ACCPAC.

In addition, I also decide on whether to add new account into the ACCPAC system for the purpose of setting up the AR/AP system. Also, I help to double check the batch list again before posting to ensure that there is no error.

As for the theory report, I helped to contribute ideas and identify relevant internal controls. Also, I help to make sure that the language is easy to understand.

I also come up with questions and problems to question my groupmates when I realise there is more than what we should consider for some areas of the project, giving my group mates a deeper thought about the project boundary.

On the other hand, I help to come up with the special transactions to be used, think of how to account for void cheques, record down the errors made and extra accounts created that is to be disclosed to the teachers.


Softskills I learned:

Through this project, I learnt to be meticulous and careful in analysing and deciding on the transactions to be entered into the accounting software system. Knowing the double entry and amounts to key into the system is not sufficient, constant thinking and encourages myself to think out of the box to solve certain tricky transactions is equally important too.

I also learned that co-operation is critical in completing this project too. Co-operation is the key to get things done fast and enhance the efficiency of completing the project in a given time. During the meetings, my group mates and I cooperated well and everyone was willing to engage in the discussion. As a result, the progress of our project was smooth and quite fast.

Also, segregation and delegation of responsibility and tasks is equally important. We segregated tasks to be done during this project. For example, I am in charge of analysing the transactions, while my other group mates is in charge of tasks like keying data into the system, to decide what should be the transaction date to be key in, identifying internal controls for the theory report and studying the advantages of implementing the accounting software. By doing so, everyone has his or her own tasks and responsibility for the project which reduces conflict and arguments and speed up the working process.

Lastly, I learned that time management is important in order to complete a project in a given time period. One must managed time wisely to get things done fast and with quality. For this project, we try to put in effort to manage the time given to us to complete the project. For example, we think of ways to minimise the workloads by helping out each other in the areas we are better in. Also, we set a target of the task to complete by a date. Although we completed our projects near the deadline, we managed to complete a big part of it at an early stage.

ACCPAC Meeting - 3 July 2009

We met up to do the theory report for Pinetree company. It was a tough job at first as we have no idea where to start from. Slowly, we discussed and decided to read through the procedures and tasks of the staffs in Pinetree and their respective responcibility. We then go ahead to type out the physical controls present in the company.

Pictures taken during the project meeting !

Accpac Meeting - 26 June 09

During this meeting, we revised through the GL transactions and decide on whether to account for void cheque. We also find ways to note the void cheques but we do not have a final conclusion.

Apart from these, we also edited certain GL transactions, BDA and Recurring entries. This is because we felt that certain entries should be in the recurring entry and not the GL transactions after several discussions.

Also, we started on reviewing the internal controls of Pinetree for the theory report segment.

Accpac Project Meeting 18june09

Tasks Done:
double check every batch in the GL system and correct errors.
ensure the accuracy of data contained in the database.
print reports out to check the amount .


Reflection:
We found out some errors in the batches today therefore, it is very important to double check ur entries in the batch before posting. Also, we realise that the session date is very important. We keyed the GL transaction batch at 01/06/2004 which is wrong techically. It makes no logic to key in the one month tranx at the start of the month. At last, we created a new batch and instead used back the original one since Ms June said it doesnt matter.

Accpac Project Meeting - 17 june 09

Things done :
Enter transactions into the GL system.
Enter adjustments transactions
Enter recurring transactions

Reflection :
Through this meeting, i learned that great effort must be put in to analyse the transactions to be enter as recurring or adjustment entry. Although the same tranx will occur every month even without the same dollar value, the date the transactions occurred is not the same. So, we are confused if we were to categorise such transactions as recurring entry.
I also learned that teamwork is important. We separated tasks to be done and things get done quite fast.


Next Meeting:
18June

Accpac Project Meeting - 16June

Today, We set up the AP module. After the module is set up, we proceed to key in the opening invoice for the individual creditors. This is to take out the amount from the clearing account. we checked for errors and proceed to post the batch in the AP system. Next, we started keying in the invoices for the month June followed by payments received.
We met with an error regarding the keying in of invoices. However, we clarify our doubts with Ms June and she said it doesnt matter.
Also, we started doing the GL data enty form and analysing tranx for the GL system. It was a tedious job.

Contributions:
Analyse transactions to be keyed into the GL system
Determining the SD to be keyed into the AP system

Next Meeting:
Wed , 17june
Thurs, 18June